Employment

TITLE: Director of Finance and Operations
REPORTS TO: Head of School 
CLASSIFICATION: Full-time / Exempt

ABOUT SAINT PHILOMENA SCHOOL OF THE SACRED HEART
Saint Philomena School of the Sacred Heart is a Catholic, independent, Sacred Heart school serving 450 students in preschool through grade 8 located in Portsmouth, Rhode Island. Rooted in the educational mission and charism of the Society of the Sacred Heart (RSCJ), the school is committed to forming the whole child—mind, heart, and spirit—through a strong academic program, a vibrant faith life, and a close-knit community grounded in the Sacred Heart Goals and Criteria. Students are encouraged to discover, develop, and use their God-given gifts and talents in a culture that values faith, intellectual curiosity, and service to others. With a dedicated faculty and supportive partnership with families, Saint Philomena School of the Sacred Heart fosters an environment where children are known, challenged, and inspired to grow in courage & confidence as young people called to transform the world for good.
 

POSITION SUMMARY

The Director of Finance and Operations, an administrator and member of the School Leadership Team, is responsible for providing strong financial and operational leadership, executing the school’s finance function, ensuring institutional financial integrity, and advancing the mission of the school in collaboration with school administration and Board of Trustees.   The role requires on-site presence during the School’s normal operating hours during the academic year.

KEY RESPONSIBILITIES:

• Manage all accounting functions including:  payroll and employee benefits , tuition management including billing and collections, accounts payable, cash flow, budgeting and forecasting
• Assist Head of School with buildings and grounds operational planning & management
• Direct all purchasing and contracting functions
• Manage debt relationships and payments
• Coordinate Capital Expenditures
• Serve as coordinator for HR related matters including administration of all employee benefits
• Prepare the monthly and annual financial reporting
• Prepare monthly account reconciliations including bank reconciliations
• Coordinate transactions with respect to investment funds
• Lead preparation of an annual operating plan  
• Coordinate external annual audit engagement  
• Oversee insurance, including annual renewals, coverage analysis and broker relationship
• Serve as principal contact for all financial related inquiries
• Coordinate Financial Aid Application and Review Process
• Work with the Director of Admissions & Enrollment on matters of mutual intersection
• Assume responsibility for reporting and compliance functions with the Sacred Heart Network of    Schools, School Board, Diocese and governmental and regulatory bodies
• Engage with Board Finance Committee, Buildings and Grounds Committee, and Institutional Advancement Committee
• Maintain relationships with the Network of Sacred Heart of Schools, ISARI, Diocese of Providence, and other professional affiliations that advance and connect the school
• Prepare materials, reports and documents as requested by the Head of School
• Other duties as assigned by the Head of School

CORE QUALIFICATIONS

• Bachelor’s degree in Accounting (required)
• Knowledge of nonprofit accounting principles (GAAP)
• Minimum of five years of progressive financial experience
• Strong systems proficiency, including Excel modeling
• High integrity and discretion

COMPETENCIES

• Mission-Driven: Passionate about serving in and supporting a Catholic, Sacred Heart, educational community committed to educating young people; aligned with the school’s mission
• Leadership/Integrity: Effectively communicates the school’s mission; builds trust among colleagues; is accountable; lives up to commitments; is confidential and professional
• Team Player/Commitment to Cause: Goes above and beyond position as supportive member of a larger team with singular mission; manages the position's areas of responsibility in a manner consistent with the school’s strategic vision and common purpose.
• Interpersonal Skills: Relates to students, colleagues, and families in a cooperative manner that helps others to achieve their best; communicates effectively.
• Productivity/Organizing/Planning: Meets deadlines, demonstrates effective use of time, and handles multiple assignments simultaneously.
  Willingness to Acknowledge Areas for Growth: Understands need for professional growth and seeks constructive feedback.

SALARY
Commensurate with experience, qualifications and education

BENEFITS
Retirement Savings: SPS annual contribution of 6% after 1 year of employment with optionfor employee contribution to start upon employment
Health Insurance: Blue Cross / Blue Shield of RI (employer contributions provided)
Dental Insurance: Delta Dental (offered and solely contributed by employee) 
Vision Insurance: Delta Vision (offered and solely contributed by employee) 
Life Insurance: Equal to 1 year salary
Annual Vacation: 3 weeks of summer vacation, with potential for additional paid time off during 4 weeks of school breaks
Paid Holidays: 10 days annually
Paid Sick Leave: 10 days annually
Tuition Discount: ⅓ Tuition Remission for accepted children

Interested candidates who are inspired by the mission of Saint Philomena School of the Sacred Heart are encouraged to submit a cover letter and résumé via email to:
Mr. Brian Cordeiro
Head of School
Saint Philomena School of the Sacred Heart
bcordeiro@saintphilomena.org